Send some joy into the world!
Enjoy 25% off your order today with code SENDHUGS.

THE DO’S AND DON’TS OF WRITING A GREAT THANK YOU NOTE

by Dear Bea on March 30, 2019

As a former nonprofit director, and a lucky person with some wonderfully thoughtful friends and family, I have written thousands of thank you notes over the years.  Most days I pride myself on writing a good one.  I have also sent thank you notes ridiculously late (years!), and I’ve been guilty of just plain neglecting to write others.  What’s a gal to do?!  Read on for my list of thank you note do’s and don’ts.

THANK YOU NOTE DO’S

✔   Open the note with a simple “thank you”.

✔   Add a sentence or two acknowledging the specific gift, visit, and/or gesture that you are thankful for, including a mention of how you are using it, or why you appreciate it.

✔   Close your note with a sentence relating to the giver.  For example, “I look forward to seeing you next month at…”, or “I can’t wait to hear more about your upcoming…”.

✔   Choose a stationery that suits your style, while also keeping the recipient in mind.

✔   Adapt the formality of your note to the recipient.  When in doubt, err on the side of more formal.

✔   Be sincere!  A great thank you note doesn’t require fancy words or perfect language--speak from the heart.

THANK YOU NOTE DON’TS

✘   Don’t misspell a name, or mistake the form of the name (Mr., Ms., reversing first and last name, etc.).

✘   Don’t forget to sign off with a strong complimentary close that will leave your recipient feeling good.  Examples include, “Warm regards”, “With gratitude”, “Until next time”, “Hugs!”. 

✘   Don’t get sloppy when you are writing a big batch of thank you notes.  Each recipient will only see the one that arrives at his or her mailbox.

✘   Don’t ever think that it is too late to send a thank you!  If it is really late, briefly acknowledge your tardiness, then move on to your genuine gratitude.

✘   Don’t get bitter if you didn’t like the gift or gesture.  Instead, keep your grace and integrity about you, and look for the positive intent in the person’s actions.

✘   Don’t forget to thank people for a gift of their precious time.

 SHOP THANK YOU CARDS, button

BACK TO TOP